Fortunately at DW Akademie we have access to professional equipment for training courses and are very well supported by our technical staff.

But along with bringing training equipment such as VJ camcorders, laptops or audio recorders, packing a few travel-size gadgets can help trouble-shoot problems you might encounter during courses and help your participants.

For onMedia, journalism trainer Guy Degen opens up his grab bag of gadgets to make training and life a little bit easier on the road.

The Basics

Each training course is different. I usually add or swap items to suit conditions in different countries. For example, adapters for different power sockets, or a shortwave radio or a torch.

But what you see below forms the basic kit of gadgets I take with me for most training workshops.

Category 5 ethernet cable

Ethernet cables are great when they work. But think how often you’ve stared at either a broken cable in your training room or the cable in your hotel room looks like a dog has chewed it. Oh, and of course, hotel reception says another cable is not available and there’s no WiFi.

So whether it’s a short or a long cable, having a length of standard category 5 ethernet cable can get you or your participants online quickly. A longer cable is useful for stringing up a mosquito net, too!

WiFi mini-router

I always bring a small router with me to create a WiFi network. This one from TP Link can connect several devices simultaneously and has literally saved online or mobile journalism workshops when our internet connection has died. You can create a WiFi network either by plugging-in a 3G/4G USB dongle with a local SIM card to access mobile internet, or you can plug in a LAN ethernet cable.

It draws power from a standard USB cable so you can plug it into a computer or phone charger.

I also use a portable MiFi hotspot but the TP Link can also be used on the go with a portable battery pack.

To find out more about this mini-router read an earlier onMedia blog post.

Portable speaker

Speakers come in all shapes and sizes. Lately I’ve settled on the Bang from Nokia. It’s compact, runs for hours, charges up from a micro-USB cable and the volume fills a big room sufficiently. (HT @chippy).

Audio splitter

I bring a few of these with me for training workshops. They’re cheap. If you have participants working in pairs, an audio splitter comes in handy for them to review/log recordings together.

Rechargeable power pack

A small rechargeable power pack is great for traveling to charge up phones and gadgets on the go. I usually take the PowerMonkey Explorer with me. It will recharge a mobile phone to about 75%. It comes with loads of adapters to fit almost any type of phone and other small electronic devices. If you’re going really off the beaten track, but at least somewhere sunny, the Explorer also comes with a solar panel to (slowly) recharge the power pack.

Multi-card reader

SD, micro-SD or compact flash card? If training participants bring their own equipment, who knows what sort of card they are using for storage? A multi-card reader is always good to have with you.

Pocket tripod

I quite often record video with my smartphone or a small point and shoot camera during a workshop. It might be to record an invited guest who offers a press conference style Q&A, or it might be to film a roleplaying exercise with participants.

Having a pocket-size tripod like the Joby Micro helps make recording a lot easier.

Tripod mount adapter

Of course if you want to record video with a smartphone you need a tripod and a tripod mount adapter. Check out an earlier post that reviewed the Glif (pictured here) and the Shoulderpod S1. Both are excellent, but the slender Glif takes up less room in the kit bag.

Power surge protector

Power supply can be erratic in many countries. A surge protector is an inexpensive way to help prevent important equipment such as a laptop getting fried when the power suddenly comes back on.

Travel coffee press

I’ll gladly swap my double-espresso for a pot of Arabic-style coffee or Vietnamese drip-filter brew, but I draw the line at getting my caffeine fix from a tin of instant coffee. You can find a number small travel coffee presses online. This one is getting on in years, but was the best 10 euros I ever spent. Combined with some fresh-roasted coffee, your co-trainers will thank you for ever. I guarantee it!

Extras

If you’ve worked with me then you’ll know that I have literally every cable known to man. But here are a few extra cables and adapters that I usually bring with me.

VGA & HDMI adapters

I use my iPhone a lot as a training tool – both for screening examples and demonstrating photo and video skills. These adapters are excellent for plugging my iPhone into a large screen TV via HDMI or into a projector via a VGA connection.

If my computer crashes, it’s always good to know I can still screen examples and presentations saved on my iPhone or Dropbox account.

Micro-USB cable

I normally have a standard USB cable on hand, but there’s always one participant who forgets to bring their micro-USB cable to charge their mobile phone. Having one of these is an easy way to make a participant very happy.

3.5mm to 3.5mm audio cable

I’ve lost count of the number of times I’ve been given a set of computer speakers from a partner organization to use in training only to find the audio cable is broken or not working very well. Bring your own as a back-up.

The Bag

And finally, you need a bag for all of the gadgets, cables and adapters. I use tough and transparent nylon mesh bags from Muji. They are very robust and security people at airports can see what’s inside without having to unpack everything.

Author: Guy Degen, edited by Kyle James

Believe me, in the past I’ve forgotten things such as my microphone cable or spare batteries. Running off to buy replacements in the middle of a story is not only totally unprofessional, if you are somewhere more isolated without a shop around, you’re in big trouble.

Check out the reporter’s checklist below, and if you want to print off a copy, here’s a PDF version of the Reporter’s equipment checklist.

• 2 x pens: You never know when one is going to give up the ghost. Always take two.
• Notebook: Essential. I’m always surprised how many journalists go out without one.
• Camera: Is the battery fully charged and the memory card inserted. Do you have enough space on the memory card?
• Spare camera battery: Check that it’s charged.
• Audio recorder: Is the battery fully charged and do you have enough space on the memory card?
• Spare recorder battery: Check that your spares are charged.
• Spare memory card
• Microphone and windscreen
• Microphone cable
• Headphones
• USB stick: Sometimes people have photos or documents relating to your story that they can give you then and there. I find it easier to put these straight on a USB stick rather than relying on them to email them to me.
• Telephone numbers and addresses: Your train might be late or you might get lost and need directions. Don’t forget to write the contact details in your phone or put the information in your notebook so you can call your interviewee.
• Printout of map: Even though I have Google maps on my phone, I always print off a street map of the area where I’m going before I walk out the door. I find it saves me huge amounts of stress.
• Money
• Rail/bus pass
• Phone
• Business cards
• Bottle of water
• Chewing gum
• Umbrella

Written by Kate Hairsine with added suggestions from Kyle James

“It is important that a VJ journalist remains mobile and flexible. That’s why I’m no fan of dragging a heavy tripod along and often leave it at home. I can always find a chair, a table or a wall which can serve as a perfect tripod. On the spot, I’m mostly concerned with everything being at hand the very minute I need it, that’s why I always put on trousers with a lot of roomy pockets. Also, a VJ should never forget to put the headphones on while shooting – never ever!”

Foto:Steffen Leidel